We’re hiring for the following positions:

1. Fundraising & Events Assistant who will play a crucial role in supporting the museum’s fundraising efforts and organizing engaging events for our supporters and stakeholders. This individual will be responsible for supporting fundraising strategies, managing event logistics, and building relationships with donors and community members.

Responsibilities:

• Support the Director of Fundraising by cultivating, maintaining relationships and building trust with individual donors, foundations, corporate sponsors as well as government funders
• Assist Director of Fundraising with grant applications, work with relevant team members to gather figures and relevant information and background for grant proposals and manage process and tracking of grant applications.
• Track moves management and fundraising progress in CRM software and report on results to the Director of Fundraising and Executive Director.
• Plan and coordinate a variety of donor cultivation and stewardship events to support fundraising efforts and activities.
• Assist in developing event budgets and ensure timely payments to vendors and suppliers.
• Under the guidance of the Director of Fundraising, oversee event logistics, including venue selection, catering, staffing and volunteers
• Work with the marketing team to develop donor solicitation and cultivation assets, including quarterly newsletters, invitations, annual report, and donor acknowledgement web pages.

Please apply here.

2. Administrative Assistant to provide comprehensive support to the CEO, Leadership Team and Board of Directors. You will provide project related and administrative support on a range from general to program-related coordination and support tasks. As an integral member of the team, you will also work with fellow staff to ensure deadlines are met, tasks are on track, and the overall objectives of the leadership team are achieved. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities:

• Provide administrative support to the CEO, from calendar management to scheduling meetings and working closely to keep them well-informed of upcoming commitments and responsibilities, as well as follow up.
• Act as point of contact for volunteer board members and its various committees, maintaining up-to-date board policies and managing/preparing board documents
• Coordinate domestic and international travel arrangements and itineraries and offsite meetings including itineraries, flight reservations, and hotel accommodation
• Work closely with the CEO in the preparation and organization of initiatives related to editing, assembly, shipping and tracking, organization of board presentations, consultant liaison, project follow‐up, organization, etc.
• Maintain confidential records, current files, and company forms for office use
• Prepare letters, contracts, reports, correspondence, meeting minutes, presentations, and schedules and maintain accurate and up-to-date records.
• Provide admin support for bookkeeper, from reviewing invoices for payment and ensuring timely payment of bills to assisting with the preparation of monthly and quarterly financial reports.
• Support the CEO and Leadership team in administering the team’s annual performance reviews.

Please apply here.